Glossary
A common language to prepare and conduct the ceremony.
Eventblox® brings together organisation, jury, protocol and production work. This glossary gives each team the same meaning for the terms that run through the edition.
Ceremony and edition
- Award gala
- Ceremony in which an organisation recognises people, projects or entities and presents awards.
- Edition
- A specific occurrence of a recurring event, with its own dates, participants and decisions.
Configuration, rules and applications
- Configuration by event
- Adaptation of the platform to the structure, rules, names and sequence approved for an edition.
- Regulation
- Document that establishes the rules of the award. The organiser approves it and uses legal support when necessary.
- Form
- Means used to collect registration or application information in a consistent manner.
- Application period
- Time interval during which the organisation accepts applications.
- Category
- Distinction or group of distinctions with their own purpose and rules.
- Eligibility
- Set of conditions that an application must meet to be considered.
- Automation
- Execution of repetitive work according to the approved configuration for the edition.
Assessment and decision
- Jury
- Group of people designated by the organiser to evaluate applications and make the final decision.
- Conflict of interest
- Relationship or interest that may compromise, or appear to compromise, the impartiality of a juror.
- Rubric
- Reference that identifies the criteria used by the jury to evaluate an application.
- Evaluation form
- Form in which a jury records the evaluation of an application according to the defined criteria.
- Assessment
- Application of the criteria set out in the regulations to an application.
- Tie-break
- Criteria approved to resolve equality between applications.
- Audit log
- History that allows you to verify a decision and identify who confirmed it.
- Shortlist
- Set of applications that advance to the final evaluation provided for in the regulations.
- Nominee
- Person, project or entity announced as a candidate for a distinction before being revealed as the award recipient.
- Human validation
- Final confirmation made by the jury or the person responsible. AI can help; one person always validates the final decision.
the operation of the night
- Running order
- Sequence of the moments of the ceremony, with the order, times and instructions necessary for the team.
- Call sheet
- Working document that indicates who should be available, where and at what time.
- Late arrival
- Entry of a guest after the beginning of the ceremony, when the door, room and stage are already in operation.
- Protocol
- Set of courtesy, representation and precedence rules applicable to the ceremony.
- Order of precedence
- Hierarchy used to position and present authorities or guests in an official act.
Information, AI and continuity
- Event Intelligence Platform
- System that links current event information to the memory of previous editions, to support preparation, operation and continuity.
- Bloxy
- Gala assistant who can analyse and propose based on the event regulations and the historical dataset from previous editions. Does not make the final decision.
- Dataset
- Historical information from previous editions that can give context to the analysis and proposals of Bloxy.
- Responsible for treatment
- organisation that decides for what purposes and by what means personal data is processed. At the event, this responsibility lies with the organiser.
- Subcontractor
- Entity that processes personal data on behalf of the controller, when this relationship is defined in the contract.
Use the terms as a starting point.
Adopt the same words in the regulations, meetings and edition documents. When a term has legal value, confirm the definition applicable to your context.
These settings are general guidance. Rules vary depending on the country and organisation. Consult your legal adviser.
Frequently asked questions
What is the difference between a running order and an agenda?
An agenda lists topics or appointments. The running order organizes the moments of the ceremony, with sequence and times for the team.
What is the difference between automation and decision?
An automation performs repetitive work according to the approved configuration. The jury or person responsible maintains the decision and final validation.
Do these definitions have legal value?
No. They are general guidance for creating common language. Confirm with your legal adviser the definitions applicable to the country, organisation and regulation.