Articles
Find the question your ceremony needs to resolve.
Eventblox® articles start from problems encountered in real ceremonies. Each text deals with a concrete decision, at the moment in which it weighs most.
- Plan
- Event intelligence
How many hours does a gala take a council?
Two city council galas saved 1,364 of 1,954 hours, around 70%, measured across 2 of 5 clients. This does not predict your gala.
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- Event intelligence
Publish nominations only after saying so in the application.
GDPR and publication of nominations: nominees, award recipients and photographs are your own decision. General guidance, not legal advice.
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- Event intelligence
How many jurors does an award need?
There is no single number. An odd panel avoids a tie in the middle. Scale it according to what is at stake and plan an absence.
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How to tell nominees they did not win
The nominees will find out from a person, in a short, sweet and signed message. Thank them, say the result and don't compare nominees.
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Design once. Generate and send every certificate automatically.
Build different templates in the visual editor, generate certificates automatically and automate delivery. For printed copies, download files prepared for double-sided printing.
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Print the programme when the printer closes, not when the plan is still moving.
The printed programme is ready on the day of printing. Print as late as she allows and keep paper for those who don't open a call.
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Seating and Protocol: Write first row before invitations.
The first row is a decision. Write the order before the invitations, define the substitute's place and close the place changes at one o'clock.
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How to fit hundreds of awards into one evening
Oeiras presented 340 awards in 1 hr 30 min, with the city council's own team. Your list, your room and your rules will differ.
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How long should an awards ceremony last?
The duration follows the attention of the room, the number of awards and the speeches. Protect the key moments and time the night at rehearsal.
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Run of show, agenda, running order and run sheet: one name for each document.
The agenda is the public promise. The running order is the team's plan. The cue sheet covers sound, light and video. Agree on a name for each document.
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Running order for an awards ceremony
Plan the night in blocks, set a time per item, write down the cutting rule, and rehearse with actual times.
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Late arrivals and last-minute changes
Guests arrive late, award recipients are late and the order changes after the doors open. What matters is how many places have to change with the change.
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In a ceremony in two languages, decide the language of each party.
Decide the language for each part of the evening, give the host sentences to read aloud and test the screens in both languages.
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An accessible awards ceremony begins at registration.
Subtitles, interpreter, route to the stage, pronunciation and a quiet space. Ask at registration, giving the venue time to respond.
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- Execute
Wrong name, absent award recipient, contested decision
A misread name, an empty chair and a contested decision call for different responses. Decide each one before they open the doors.
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Conduct company night with the people you have.
A small human resources or communications team leads the evening by cutting in early, writing down what each person does and rehearsing lines.
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Write the contest about the night, not a list of functions.
Describe the gala in simple words, ask each supplier the same questions and tell them how you evaluate them. General guidance, not legal advice.
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Screens and script: the room sees only one answer.
The room reads the screens and listens to the host. Decide what appears at each moment and give the host a short script to follow the changes.
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Write categories and eligibility rules for an outsider.
Eligibility categories and rules: write to those who didn't write them, publish before applications open and don't change without warning.
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How far ahead to plan an awards gala
A framework of three months or more: date, place and rules first. A small night compresses the dates. A large list requires more time.
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A municipal sports gala begins in the regulations.
The year of a municipal sports gala begins with the regulations. The categories, the jury, the night and the next edition overlap. Only the night is public.
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